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Administrative Assistant

The San Diego Tourism Authority is a private, non-profit, mutual benefit corporation composed of approximately 900 member organizations, businesses, local governments, and individuals seeking a better community through the visitor industry. San Diego Tourism Authority (SDTA) members include tourism-related entities in such categories as lodging, dining, arts & attractions, shopping, and transportation, among others, as well as other companies indirectly involved in the visitor industry.

As a sales and marketing organization, the main objective of SDTA is to promote and market San Diego County as a vacation destination and meetings and convention site. SDTA also represents and supports the interests of the visitor industry as a whole.

We are looking for an Administrative Assistant who will provide administrative support to assigned Chief Sales Officer (CSO), VP of Sales (VP) and Director of Site & Client Experience (DSCE).

General responsibilities

  • Schedule and coordinate meetings within the Division
  • Interact with key clients, board members, stakeholder hotels and venues
  • Assist with managing the CSO’s Outlook calendar and meeting requests
  • Oversee for the administrative component of the Division budget & forecast
  • Prepare month-end and ad hoc reports using company databases
  • Prepare PowerPoint presentations
  • Assist the sales and services coordinators when needed
  • Provide thoughts & ideas to improve efficiencies in the operation
  • Prepare monthly expense reports for the CSO, VP & DSCE
  • Coordinate travel needs for the CSO, VP & DSCE

Requirements

  • Proof of Covid-19 Vaccination or medical or religious exemption is required.
  • Must have strong computer skills including Microsoft Office Suite; experience with Tableau preferred but not required
  • Proficiency with Zoom and Teams meetings
  • Experience and comfort with basic Graphic Design software is preferred
  • Strong organizational skills with experience handling multiple tasks simultaneously
  • 2 years prior administrative experience supporting executives 
  • Must have strong written and verbal communication skills
  • Hospitality experience or collegiate hospitality program preferred
  • Bachelor's Degree or equivalent years of training and experience is preferred

SDTA offers competitive salary and comprehensive benefits.

Offer of employment will be contingent upon satisfactory proof of COVID-19 Vaccination and satisfactorily clearing background checks.

San Diego Tourism Authority is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive culture. We are committed to non-discrimination on any protected basis, such as race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, veteran status or any other basis covered under applicable law.

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